Step 1: Access Your Email Control Panel
Log into your Webnames.ca account
Click on the My Account> Email Accounts menu
Click the domain name for which you want to add/edit email accounts.
On the current Email tab, scroll down to the Actions section.
Under Manage Domain Mail Rules, click the Manage button
Step 2: Create a New Mail Rule
Click + New Rule
Enter a Name for the rule
Assign a Priority for the rule
In the Conditions section:
Choose Header Field from the dropdown.
Set the Parameter to one of the following, based on your preference:
Criteria | Parameter |
If SPF check fails: | X-Webnames: spf-fail |
If SPF check soft fails: | X-Webnames: spf-softfail |
If SPF check finds an invalid record: | X-Webnames: spf-invalid |
If SPF check find no SPF record: | X-Webnames: no-spf-record |
Example:
Step 3: Define the Action
In the Actions section:
Choose Tag Subject.
Enter a prefix such as:
[SPF FAIL]
This will prepend the tag to the subject line of any email that fails the SPF check.
Feel free to define a different action of your choosing. See the "Available Rule Actions" section of our complete Help Guide for more information.
Step 4: Save and Enable the Rule
Click Apply to save and enabled the rule.
Why Use This Rule?
Security Awareness: Helps users quickly identify potentially spoofed or unauthenticated emails.
Domain-Wide Protection: Applies uniformly to all mailboxes under your domain.
Compliance and Best Practices: Supports your broader email security strategy alongside SPF, DKIM, and DMARC.
Additional Tips
Educate your users to treat
[SPF FAIL]emails with caution.Combine this rule with others (e.g., blocking or routing to a dedicated folder) for enhanced protection.
Regularly review your mail rules to adapt to evolving threats.
See our complete article on Domain-wide Mail Rules for more in depth information regarding all available rule conditions and actions.